Table of Contents
What’s new for PBB 2022
Pbb Criteria and Conditions
- Ease of transactions for only (2) critical services
- Citizen/Client Satisfaction Results
- Inclusion of compliance to the 72-hour prescribed period.
Agency Accountabilities
Submission of ARTA Coc Not Required for FY 2022 PBB– NOT NEEDED- Compliance with the designation of the Agency’s Committee on Anti-Red Tape (CART)
- Compliance with the National Competition Policy(NCP)
Coverage of PBB 2022
Departments and attached agencies
- Constitutional Offices (CO’s)
- Other Executive Offices (OEO’s)
- State Universities and Colleges (SUC’s)
- Government-owned or Controlled Corporations (GOCCs) covered by DBM
- Local Water Districts (LWDs)
- Local Government Units (LGUs)
HOW TO BE ELIGBLE FOR PBB 2022
-each agency must satisfy the criteria and conditions under the four (4) dimensions of accountability: Performance Results, Process Results, Financial Results, and Citizen/Client Satisfaction Results
The agency must attain a total score of at least 70 points, and achieve at least a rating of 4 for at least three (3) criteria.
PBB Scoring System
| Criteria and Condition | Weight | PERFORMANCE RATING | ||||
| 1 | 2 | 3 | 4 | 5 | ||
| Performance Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points |
| Process Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points |
| Financial Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points |
| Citizen/Client Satisfaction Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points |
- Rating scale of 1 to 5 (where 5 is the highest)
- Each criterion and condition has a corresponding rating scale.
- The maximum score that may be obtained by the agency is 100 points
FY PBB 2022 Targets, Assessment, and Scoring System
Four (4) Accountability Dimensions
- Performance Results
- Process Results
- Financial Results
- Citizen/Client Satisfaction Results
Agency Accountabilities
- Updating of Transparency Seal
- Compliance to Audit Findings and Liquidation of Cash Advances
- Compliance with the Freedom of Information (FOI) Program
- Submission and Review of Statement of Assets, Liabilities, and Net Worth (SALN)
- PhilGEPS posting of all invitations to bids and awarded contracts
- FY 2022 Non-Common Use Supplies and Equipment (APP-non CSE)
- Posting of Indicative FY 2023 APP-non CSE
- FY 2023 Annual Procurement Plan Common Use Supplies and Equipment (APP-CSE)
- Results of FY 2021 Agency Procurement Compliance and Performance Indicators (ACPI) System
- Undertaking of Early Procurement Activities covering FY 2023 Procurement Projects
New Requirements:
- Designation of the Agency’s Committee on Anti-Red Tape (CART)
- Compliance with the National Competition Policy (NCP)
Citizen/Client Satisfaction Results
For NGAs, GOCCs covered by the DBM, and SUCs;
Submit reports on the Citizen/Client Satisfaction Survey (CCSS) and resolution of all reported complaints and concerns from Hotline #8888 and Contact Center ng Bayan (CCB)
- Results of the CCSS using the prescribed format in Annex 5.
- Report Summarizing Hotline #8888 concerns and CCB complaints received in FY 2022 and their status.
- Ensure compliance with the 72-hour prescribed period to take action on complaints as provided in EO No. 6, s. 2016.
Eligible Individuals
Eligible individuals shall be granted FY PBB 2022 at uniform rates across the agency, including its officials and employees.
Employees belonging to the First, Second, and Third Levels should receive a rating of at least “Very Satisfactory” based on the agency’s CSC-approved SPMS or the requirement prescribed by the CESB.
- Employees who transferred from non-participating government agencies shall be rated where he/she served the longest.
- Eligible employees shall receive the PBB on a pro-rata basis corresponding to the actual length of service to the participating agency.
For FY PBB 2022, the delivery units (DUs) of eligible agencies shall not be ranked.
- the agency must achieve a score of at least 70 points and should achieve a performance rating of 4 in at least three (3) criteria.
- the unit/s most responsible (including its head) for the criteria stated in Section 3.0 with a performance rating of below 4 and non-compliance with the Agency Accountabilities will be isolated from the grant of the bonus.
TIMELINES
Submit evidence of accomplishments of Performance Results, Process Results, Financial Results, and Citizen/Client Satisfaction Results on or before February 28, 2023.
- Electronic submission – scanned copy of the official submission and editable MS Word or Excel Files.
- Ensure that all explanations and justifications for deficiencies are already attached to the submission.
- Provide information on compliance with the Agency Accountabilities.
- The agency shall be responsible for the review and updating of their respective Personnel Services Itemization and Plantilla of Personnel (PSIPOP) under the DBM’s Government Manpower Information System (GMIS).
Rates of PBB
| TOTAL SCORE | PBB RATES |
| 100 points | 65% 100% of the 65% monthly basic salary |
| 95 points | 61.75% 95% of the 65% monthly basic salary |
| 90 points | 58.5% 90% of the 65% monthly basic salary |
| 85 points | 55.25% 85% of the 65% monthly basic salary |
| 80 points | 52% 80% of the 65% monthly basic salary |
| 75 points | 48.75% 75% of the 65% monthly basic salary |
| 70 points | 45.5% 70% of the 65% monthly basic salary |
LENGTH OF SERVICE AND PERCENTAGE OF PBB
| LENGTH OF SERVICE | % OF PBB |
| 8 months but less than 9 months | 90% |
| 7 months but less than 8 months | 80% |
| 6 months but less than 7 months | 70% |
| 5 months but less than 6 months | 60% |
| 4 months but less than 5 months | 50% |
| 3 months but less than 4 months | 40% |
What is a Performance-Based Bonus (PBB)?
- A top-up bonus shall be granted to government personnel in accordance with their contribution to the accomplishment of the department’s overall targets and commitments
- Aims to improve the delivery of goods and services as well as institute a culture of excellence in public services across the bureaucracy
SCOPE
Overview Performance-Based Bonus
- FY PBB 2022 Requirements
- PBB Updates and Other Reminders
UNDERSTAND CHANGE MANAGEMENT
- Engage employees in understanding the PBB
- Disseminate the performance targets and accomplishments of employees
- Setup a help desk and a complaints mechanism
- The head of the agency shall designate a senior official who shall serve as a PBB focal person
Eligibility to PBB
- -starting FY 2021, an agency must satisfy the criteria and conditions under four (4) dimensions of accountability, attain a total score of at least 70 points, and achieve at least a rating of 4 for at least three (3) criteria
- -while not required to determine PBB eligibility, the agency must also comply with agency accountabilities
| Criteria and Condition | Weight | PERFORMANCE RATING | Validating Agency | ||||
| 1 | 2 | 3 | 4 | 5 | |||
| Performance Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points | Department of Budget and Management |
| Process Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points | Anti-Red Tape Authority |
| Financial Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points | Department of Budget and Management |
| Citizen/Client Satisfaction Results | 5 | 5 points | 10 points | 15 points | 20 points | 25 points | #8888 and Contact Center ng Bayan |
DEPARTMENT OF EDUCATION PERFORMANCE-BASED BONUS ROADMAP AND TIMELINE
| PBB Fiscal Year | Status | FY 2021 | FY 2022 | FY 2023 | FY 2024 |
| PBB 2021 | Eligible with deficiencies on: 1. Performance Results 2. Citizen/Client Satisfaction Results Plus 3 Agency Accountabilities: EPAAPP Non-CSEPhilGEPS posting | Guidelines released on the 3rd Quarter of the year 2021 | Validation happened in the 2nd – 4th quarter of the year. | Results on the 1st quarter of the year. Payout (on-going) starts on the 2nd quarter of the year. | |
| PBB 2022 | With deficiencies in 2 Agency Accountabilities: APP Non-CSEPhilGEPS Posting | Guidelines released in the 2nd quarter of the year 2022 | Guidelines were released by AO25 on August 23, 2023. Awaiting orientation from AO25 IATF. | ||
| PBB 2023 | Guidelines release by AO25 on August 23, 2023. Awaiting orientation from AO25 IATF. | Guidelines released in the 3rd quarter of the year | Deadline of Submission: February 29, 2024. Status (Submitted) |
Performance-Based Bonus (PBB)
- PBB guideline is issued yearly by the Inter-Agency Task Force on the Harmonization of National Government Performance Monitoring. Information and Reporting Systems (AO25 IATF) to establish effective practices and give an efficient turnaround of the delivery and streamlined government services.
| YEAR | GUIDELINES | RESULT |
| FY 2021 | June 3 and October 25, 2021 | January 26, 2023 |
| FY 2022 | March 24, 2022 | ? |
| FY 2023 | August 22, 2023 | ? |
Dimension of Accountability: (3) Financial Results
- actual spending of the agency’s budget allotment vis-à-vis the realization of the committed programs and projects based on the GAA
| Score | FY 2022 |
| 1 | 1% – 19% Disbursements BUR |
| 2 | 20% – 39% Disbursements BUR |
| 3 | 40% – 59% Disbursements BUR |
| 4 | 60% – 79% Disbursements BUR |
| 5 | 80% – 100% Disbursements BUR |
Dimension of Accountability: (2) Process Results
- there must be substantive improvements in ease of doing business/ease of transaction concerning two (2) critical services consisting of one (1) core service (external) based on the mandated function of the agency and one (1) support/administrative service (internal).
| SCORE | FY 2022 |
| 1 | No substantial improvement in ease of transaction in both external core and internal services |
| 2 | Achieved substantial improvements in ease transactions in internal service |
| 3 | Achieved substantial improvements to ease transactions in external service only |
| 4 | Achieved substantial improvements to ease transactions in external but non-priority core service and internal service |
| 5 | Achieved substantial improvements to ease transactions in priority core service (external) and internal service. |
Dimension of Accountability: (1) Performance Results
- looks at the accomplishment of the Congress-approved performance targets under the Performance-informed Budgeting (PIB) of the General Appropriations Act (GAA)
| SCORE | FY 2022 |
| 1 | Met less than 80% of performance indicators of the Congress-approved performance targets for FY 2022; deficiencies due to controllable factors. |
| 2 | Met less than 80% of performance indicators of the Congress-approved performance targets for FY 2022; deficiencies due to uncontrollable factors. |
| 3 | Met less than 80% of performance indicators of the Congress-approved performance targets for FY 2022; deficiencies due to controllable factors. |
| 4 | Met less than 80% of performance indicators of the Congress-approved performance targets for FY 2022; deficiencies due to uncontrollable factors. |
| 5 | Met each one of the Congress-approved performance targets for FY 2022 (all performance indicators) |
Historical Trends of DepEd’s PBB Eligibility
| 2012 | 2013 | 2014 | 2015 | 2016 | 2017 | 2018 | 2019 | 2020 | 2021 | |
| Results | Eligible | Eligible | Eligible | Eligible w/ isolation | Eligible w/ isolation | Ineligible | Ineligible | Eligible w/ isolation | Eligible w/ isolation | Eligible w/ isolation |
Dimension of Accountability: (4) Citizen/Client Satisfaction Results
- satisfying the quality expectations of the transacting public/client
| SCORE | FY 2022 |
| 1 | No submission / Did not conduct CCSS |
| 2 | Average satisfaction rate with unresolved complaints and at least 30% compliance rate to #8888 and CCB. |
| 3 | More than average rate with unresolved complaints and at least 50% compliance rate to #8888 and CCB. |
| 4 | High satisfaction rate with 100% complaints resolved and at least 80% compliance rate to #8888 and CCB. |
| 5 | High satisfaction rate with 100% complaints resolved and compliance rate to #8888 and CCB. |
FY PBB 2022 Initial Updates
| Eligibility Criteria | Updates |
| 1.Performance Results | 16 (out of 43*) Congress-approved performance targets for FY 2022 were achieved. * |
| 2.Process Results | AO25 requested for submission of additional information, submitted by DepEd on October 28, 2023 |
| 3.Financial Results | 88.50% (without PS) * |
| 4.Citizen/Client Satisfaction Results | Satisfaction Rating: 4.57 (Very Satisfied) * Resolution Rate: 82.98% (2,442/2,943) * Compliance Rate: TBD |
FY PBB 2021 Updates
FY PBB 2021 Payout:
- Schools (completed)
- SDOs and Ros (ongoing) – for SDO/RO–wide status, contact Personnel Division; for individual eligibility, contact SDO/RO concerned.
- CO (TBD)
Isolation from PBB Payout:
- All 16 Regional Directors
- 210 out of 217 School Division Superintendents (SDS) were isolated except SDSs of the following SDOs: Laoag City, Muñoz Science City, San Pablo City, Sto. Tomas City, Iloilo City, Victorias City, and South Cotabato.
PBB Score Rates
- DBM MC no. 2022-01, s. 2022
- Based on the department’s achieved total score
- Uniform rates across the agency
- Salary Grade as of December 31, 2022
NEXT STEPS
- Format of the new Form 1.0 will be made available
- For close coordination, DepED CO will create GCs for PBB Focal.
- The tentative submission of Form 1.0 to the DepEd-CO is on May 15, 2024.
Disclaimer: The information provided on this blog is for transparency and knowledge-sharing within the community. It is based on the Department of Education (DepEd) and Helpline disseminated information. Readers are encouraged to verify details and seek professional advice as needed. –DepEd Gazette